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Organize your projects the way you see the work, and every view follows

Work tends to arrive sorted the way someone else needs it, and a flat list of projects can’t show how it fits together for you. The Projectpad nests each project where you think it belongs.

The TaskQuark app on the Projectpad, sidebar open with Projectpad selected and the work context on ALL PROJECTS: the filter button in the pane head, New project in the bar, and the project table — TO-DO List, Client onboarding with Access and accounts and First milestone plan under it, Office move with IT and network setup (itself holding Wi-Fi survey and Printers and phones) and Movers and packing, and Gym season — with a work context beside each top-level project, and a start date and an end date on every project but the TO-DO List and Printers and phones
The same Projectpad on a phone: the project tree, with subprojects nested under the client onboarding and the office move
  • Projects. One row per project, with its subprojects indented under it. Nest as deep as the work goes.
  • Code. Each project has a short code in the color you pick. The same chip marks its tasks and notes on every other pad.
  • Work context. Professional or personal, chosen for each top-level project and followed by its subprojects. The default TO-DO List belongs to both.
  • At a glance. When each project starts and ends, beside its work context. Fill in only what you need.
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Projects and subprojects

Nested the way the work is, not flattened to fit a list

A client has an engagement, the engagement has a rollout, the rollout has a training week. A flat list of projects leaves you to fake the rest with naming conventions. Here a project can hold projects, as many levels down as you need.

No limit on depthEach level steps in by the same amount. A subproject is a full project: its own code, its own tasks, its own notes.
In your orderDrag a row up or down to put the top-level projects, or the subprojects inside any one of them, in the order you work. To move a project under another, change its parent.
Fold a branch awayClose a project you’re not working in and its subprojects stay out of sight until you open it again. The caret folds; the row opens the project.
The Projectpad table from its left edge: TO-DO List, Client onboarding folded closed, Office move open with IT and network setup under it and Wi-Fi survey and Printers and phones a level further in, then Movers and packing and Gym season, each work context beside its top-level project
Work contexts

Professional and personal, together or one at a time

You make each top-level project professional or personal, and everything under it follows. Pick one in the sidebar and every pad narrows to it: the day shows only those tasks, the week only that schedule, and this list only those projects.

Set once per treeThe context sits on the top-level project. Its subprojects inherit it, so the column stays quiet below the first row instead of repeating itself.
One switch for every padAbout to share your screen with a client? Switch to professional and the personal side is off every pad until you bring it back.
Or narrow to one projectSelect a project in the sidebar and the pad shows it and its subprojects, nothing else. Type part of a name or a code in the filter and the tree opens to the matches.
The Projectpad with PROFESSIONAL chosen in the sidebar’s work context selector: the sidebar tree and the table both list the TO-DO List, Client onboarding with its two subprojects, and Office move with its own, and Gym season is gone from both
Code and color

A short code that follows the project everywhere

Every project gets a code — ONBOARD, MOVE, GYM — and one of nine colors. That chip sits on each of its tasks in the day, the week, and the month, on its board, and beside its notes. You stop reading project names and start recognizing them.

The same chip on every pad

A task on the Todopad, a card on the Workpad, a note on the Notepad — each wears its project’s code in its project’s color. Set it once, on the project, and every pad follows.

Short on purpose

A code has to fit beside a task title on a busy day, so keep it to a word or two. The full name lives in the tree, where there is room for it.

A default project in every context

Every profile starts with the TO-DO List, code TODO, for whatever doesn’t belong to a project yet. It has no work context of its own, so it shows under professional, under personal, and under both.

Client onboarding open in its project form: Parent set to None, the code ONBOARD shown in its color beside the nine color swatches, the title, Work context PROFESSIONAL, Project dates with a start date of September 14 and an end date of October 30, and the project description below
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What the tree looks like

A client, then each thing you do for them

Freelancing, the client is the top of the tree and each engagement sits under it. Finish one and start the next beside it. Jobs and clients change their tools. This one stays yours.

The program, its workstreams, their phases

Managing a team, the work is already a tree — you draw it on whiteboards. Here it is the same tree, and selecting one branch narrows every pad to the work under it.

The parts of a business nobody lists for you

Running a business, Operations, Billing, and Hosting are projects that never end. Give each one a code and they stop being background noise and start being a place things go.

Your projects, in the shape you give them.

Add your first project and give it a code and color.Everything else you plan hangs from it.

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